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All-hands agenda template (60 minutes)

Most all-hands meetings are broadcasts that leave no time for people to ask what they actually want to know. A quarter of the 60 minutes goes to Q&A, which gives your team real space to hear from you and ask what truly matters to them.

Topic Minutes Running total
Welcome Set the tone. Name who is in the room and why you are gathered, then get to the substance. 3 3
Company update The news, the numbers, the direction. Be specific; vague mission speeches accomplish nothing. 15 18
Team spotlights Four or five minutes per team: what they shipped, what is next. Let each lead speak directly. 20 38
Q&A Live questions, typed questions, or a mix—just take them. Not every answer needs to come now. 17 55
Close Thank the team, name the key action, and say when you next gather together. 5 60

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Using BriefMe, create a 60-minute all-hands for the whole company: a 3-minute welcome, 15-minute company update, 20 minutes of team spotlights, 17 minutes for Q&A, and 5-minute close.

Questions

How long should an all-hands be?
An hour is standard for most companies and fits a weekly or biweekly cadence. Many teams do well in thirty minutes if they focus on news and spotlights only and handle questions asynchronously. Quarterly all-hands can run longer.
Why spend seventeen minutes on Q&A?
Because the meeting is for your whole company to gather, and that is when they need to ask what they are curious about. If Q&A is squeezed into five minutes at the end, you get performative questions and real ones never surface. A quarter of the time signals that you want to hear what people actually wonder.
What if no one asks questions?
Wait fifteen seconds—silence usually means people are gathering courage. Repeat the prompt or shift to written questions if the room is shy. If nothing comes, acknowledge it and move on; you have offered the chance.

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