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Community meetup agenda template (90 minutes)

A volunteer-run meetup feels chaotic when doors and talks run back-to-back with no buffer for reality. Fifteen minutes of arrivals is not slack; it is the admission that people turn up late. Send speakers the run-of-show a few weeks ahead so they know exactly where to stop, and keep the break, because that is where the audience starts talking to itself.

Topic Minutes Running total
Doors and mingling People arrive late. Fifteen minutes gives you a genuine crowd before you start. 15 15
Welcome Say why you made the room, who is here, and one word on what the group is about. 5 20
Talk 1 Twenty minutes of talk, not a single second more. Enforce the timer for the speaker's sake. 20 40
Talk 2 Twenty minutes. Reinforce: the timer is a feature here, not a failure. 20 60
Break Ten minutes to breathe, refill a cup, ask the speakers a question offline. 10 70
Q&A Open questions from the room. Make space for new voices, then move on. 15 85
Close Thank the speakers and room, say when the next meetup is, let people linger. 5 90

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Using BriefMe, create a 90-minute community meetup: 15 minutes of doors and mingling, 5 minutes to welcome everyone, two 20-minute talks, a 10-minute break, 15 minutes of audience Q&A, and 5 minutes to close.

Questions

How long should a community meetup be?
Ninety minutes is the sweet spot for two talks and Q&A: time enough to settle and hear real questions, not rushed. A single talk might run sixty to seventy minutes; three talks need two hours. More than two talks and your door time vanishes.
How do I keep speakers to their time?
Announce the timer at the start. Show a visible countdown on screen or in the room. Stand at the back with a card that says 'One minute left.' Speakers know you care about their time and the next person's slot when you enforce a clear boundary.
Do we need a speaker at every meetup?
No. Some meetings are a short lightning-talks round, others are one deep talk with heavy Q&A. A quiz night or a group working on a shared problem works too. The shape and timings stay; only the content changes. Choose based on what your community needs.

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