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OKR check-in agenda template (30 minutes)

An OKR check-in where everything is green is a check-in that is not being honest. This 30-minute meeting flips the focus: skip the green results and spend most of your time on the key results that are actually at risk, because that is where your influence is.

Topic Minutes Running total
Score update One sentence per key result: the latest score, and what changed it. Keep moving. 10 10
At-risk key results The results trending below target. What would bring them back? Who needs to move? 12 22
Adjustments Do the key results still matter? Does anyone need help? Be direct. 5 27
Close Confirm what happens next week. Confirm who is doing what. 3 30

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Using BriefMe, create a 30-minute OKR check-in for eight people: a 10-minute score update, a 12-minute review of at-risk key results, a 5-minute adjustments round, and a 3-minute close.

Questions

How long should an OKR check-in be?
Thirty minutes is typical for a team with three to five key results. If you have more than ten, split into two separate check-ins or move the conversation to async. If you are regularly over thirty minutes, your at-risk section is doing its job but people are problem-solving—move that to follow-ups.
Why not review all key results?
Because the green ones do not need your time. Every minute in this meeting is an opportunity to ask if the at-risk results will move. Reviewing everything equally trains your team to hide problems: if everything always gets equal airtime, the bad news gets the same treatment as the routine.
What should people bring to this meeting?
The latest numbers and one sentence on what moved them. A team member who owns an at-risk result should come prepared to say what needs to change and what help they need. The rest of the team should come ready to listen and decide if they can help.

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